Agenda
City of Hernando
Mayor and Board of Alderman
Regular Meeting
July 1, 2025 6:00 pm
1) Call the meeting to order.
2) Pledge of Allegiance
3) Invocation
4) Approve Agenda
5) Approve Docket of Claims No.’s – 71843-72141
6) Approve Minutes from the Regular Mayor and Board of Aldermen Meeting on
June 17, 2025.
7) Consent Agenda
A) Approval for Sgt. M. Sutton in the Police Dept. to attend Law Enforcement Drone Assoc. Conference 2025 in Framingham, MA. On 8/4-8, 2025and pay all travel expenses.
B) Approval for L. Hall to attend Glock MOS Instructor class in Pearl, MS on 7/29-31, 2025 and pay all registration and travel expenses.
C) Approval for Z. Wallace to attend Police Radar & Lidar Instructor Course in Pearl, MS on 7/16-18, 2025 and pay all registration and travel expenses.
D) Approval for Sports Director, Michael Carson, to travel to Flowood, MS August 2-3, 2025 to attend the Mississippi Soccer Association (MSA) Leadership Summit and cover room, travel, and registration.
E) Approval for mobile food vendors for the “3v3 Live” soccer tournament event at the Hernando Soccer Complex on Saturday, July 12, 2025.
F) Approval for the Community Foundation of Northwest Mississippi to use the parking lot, the kitchen, and a portion of the Gale Center for a food distribution event on Monday, July 7, 2025 from 9:30am – 12:30pm.
G) Approval the PTA of Oak Grove Central Elementary School to use the medium pavilion at Conger Park free of charge on Saturday, July 19, 2025 for the “Popsicles at the Park”.
H) Board approval of a professional services agreement with Grassland, Inc. to provide guidance and direction at the fields at the Hernando Civic Center at Renasant Park.
I) Authority to call Bond #1021004760, with First Security Bank, in the amount of $130,000 provided it is not renewed before July 5, 2025.
8) Donations Docket
9) Personnel Docket
10) Approval of Proclamation for the Baptist Family 22nd Family Reunion July 4-6, 2025.
11) Recognize Denise Hardin as PW Employee for the month of May.
12) Approval to publish the FY26 Tax Levy and Budget notice of Public Hearing.
13) Approval of Resolution Finally Granting Tegra Medical, Inc. Exemption from Ad Valorem Taxation on personal and real property.
14) Request to set the speed limit within the Delta Landing PUD at 20 mph.
15) Approval to discontinue contributions to Crime Stoppers.
16) Public Hearing for the DWSI Water System Improvement Project on Byhalia Road.
17) Requesting Board approval to amend the “Renasant Park Design Services – Phase 3 Splash Pad / Nature Play Improvements” agreement between the City and Kimley-Horn and Associates, Inc.
18) Approval to Appoint City Clerk-Pam Pyle
19) Approval to Appoint Assistant City Clerk-Nicole Hilario
20) Approval to Appoint Deputy City Clerk Cynthia Brewer
21) Approval to Appoint Deputy City Clerk Beth Garcia
22) Approval to Appoint Deputy City Clerk/Human Resources Director Julie Gates
23) Approval to Appoint Police Chief-Shane Ellis
24) Approval to Appoint Fire Chief-Marshel Berry
25) Approval to Appoint Court Clerk-Casaundra Perry
26) Approval to Appoint Deputy Court Clerk Susan Waldrop
27) Approval to Appoint Deputy Court Clerk Melinda Moye
28) Approval to Appoint Deputy Court Clerk Jennifer Blue
29) Approval to Appoint Deputy Court Clerk Amy L. McDurmon.
30) Approval to Appoint Municipal Judge- Bob Morris
31) Approval to Appoint Senior Municipal Judge- Adam Emerson
32) Approval to Appoint Senior Prosecutor- Paige Williams
33) Approval to Appoint Municipal Prosecutor- Russell Jordan
34) Approval to Appoint Public Defender-Robert Johnson
35) Approval to Appoint Public Defender- Clay Vanderburg
36) Approval that all other current City employees shall continue their at will employment with the City of Hernando at their current compensation, subject to review and further action by the Mayor and Board of Aldermen, and subject to any and all handbooks, policies, orders, guides, rules, and/or regulation applicable to their employment. EMPLOYEE LIST
37) Approval to Appoint Municipal Election Commissioners- Robin Ainsworth, Dale Bellflower and Katie Jewell.
38) Approval to Appoint J. F. Lauderdale as ADA Coordinator.
39) Elect Mayor Pro Tempore
40) Approval to Appoint Planning Commission members Russell Jordan, Keith Hawkins, Shea Skeen, Andi Arndt, Larry Newson, Justin Max, Jarrett Mashaw, and Kevin Thorn.
41) Approval to Appoint Historic Preservation Commission members Rachel Wright, Christopher Brown, Janie Norwood, Hollie Steele, Jerry Edwards, Sibonie Swatzyna, Jennifer Sheppard, Erin Owen, and Rob Long.
42) Approval to hire Steven Pittman as City Attorney and Josie Gilder as Assistant City Attorney and approve the Mayor to sign the contract.
43) Adopt amended Resolution Authorizing City of Hernando Credit Card Authorized users (Visa)
Chip Johnson, Pam Pyle, Nicole Hilario, Ed Espitia, Julie K. Gates, Gia Matheny, Scott Smith, Jessica Green, Jared Barkley, Michael Carson, Dolly Brechin, Brandon Williams, Shane Ellis, Charles Lanphere, Marshel Berry, Sam Witt, Lee Germany, Courtney Maxwell, Denise Hardin, Austin Cardosi, Kristen Duggan, and Cassaundra Perry.
44) Adopt amended Resolution Authorizing City of Hernando Credit Card Authorized users (Mastercard)
Chip Johnson, Scott Smith, Jessica Green, Julie K. Gates, Pam Pyle, Nicole Hilario, Ed Espitia, Gia Matheny, Jared Barkley, Michael Carson, Brandon Williams, Dolly Brechin, Shane Ellis, Charles Lanphere, Marshel Berry, Sam Witt, Lee Germany, Courtney Maxwell, Densie Hardin, Austin Cardosi, Kristen Duggan, and Cassaundra Perry.
45) Approve Mayor Willis “Chip” Johnson, Pam Pyle, Julie Gates, Ed Espitia as authorized signers of all checking accounts.
46) Approve Surety Bonds for City Clerk, Deputy Clerks and other staff members of the City of Hernando.
47) Approval of the City of Hernando Employee Handbook.
48) Adopt resolution appointing Mayor Johnson as Mississippi Municipal League 2025 voting delegate and Alderman Miller as alternate for the City of Hernando.
49) Adopt City Public Record Policy Resolution.
50) Adopt City Purchase Policy Resolution.
51) Adopt Records Retention Policy Resolution.
52) Approval of Sole Source letter from Southern Pipe and Supply.
